How to create Email Policy in Exchange Server 2010

Most of the times, companies internal name is different from its external name, like internal name may be techpeoples.local and external name, techpeoples.net. In such a scenario, we must create an accepted domain to match your external name, and an e-mail policy address to assign external domain name to your user e-mail addresses.

When we create a new e-mail address policy with a domain name, that policy is automatically applied to all e-mail addresses to which that policy is applied and Exchange Server rewrites the user e-mail addresses with new domain defined in the e-mail address policy.

Every Exchange Organization has a default e-mail address policy which is automatically created. We can additional e-mail address policies as per our requirements.

How to create a new E-mail Address Policy

1. Open the Exchange Management Console from the Start menu.

2. Expand the Organization Configuration and select the Hub Transport node.

3. On the E-Mail Address Policies tab, right-click on details pane, and select New E-Mail Address Policy.

4. Right-click in the result pane and click on New E-mail Address Policy.

5. In the New E-Mail Address Policy window, enter the name of the policy and select the Recipient types to be included in this policy and Click Next.

6. On the Conditions page, you can specify the conditions depending upon your company requirements and click Next.

7. On the E-Mail Address Page, click Add and select any mail format. Click on Ok twice.

 8. You can specify when this policy will be applied on the schedule page. Select Immediately to apply this policy on completion of these wizards.

9.  Verify the Configuration Summary and click on New to create and apply it.

10. Once Email policy is created, you can view and enable it from the result pane.